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 2012 OPERATING GUIDE

 

I. Structure and Function of the CCC
A. Definition
The CCC is an ad hoc committee of the whole representing the State of California.
B. Purpose
The purpose of the CCC is to promote the Paint Horse industry, including all projects, functions, events, awards, etc., deemed appropriate by the CCC members and as approved by the clubs.
1. The particulars of each project, function, event, award, etc., are to be worked out and approved by the members as sanctioned by the individual clubs and filed for future reference.
C. Members
The CCC shall be composed of two elected representatives of each club, and their terms shall be staggered so there will always be a carryover member. A CCC alternate can be any club member in good standing with written or verbal approval of their club president.
D. Officers
The CCC shall elect from its members a chairman and vice-chairman. The chairman may appoint the secretary and treasurer provided the committee members approve them. In case of a vacancy on the board, club representatives will elect a new board member.
1. Duties of Officers
a. Chairman: Shall conduct all meetings and serve in such capacity as normally associated with the chairmanship.
b. Vice Chairman: Shall conduct all meetings in the absence of the chairman and assist the chairman as required.
c. Secretary: Shall keep an accurate record of the business conducted and make available copies of these minutes to each member as soon as possible after each meeting.
d. Treasurer: Shall keep an accurate financial accounting and record of all monies used by the CCC or its committees or designees and assist in the audit of these financial records at the end of each fiscal year.
i. The yearly audit is to be conducted by two people or a CPA not of the CCC but appointed by the CCC.
ii. The final report must be submitted within 30 days of the end of the fiscal year.
e. Immediate Past Chairman: Shall remain on the CCC for one year to maintain continuity, but shall have no voting rights.
f. If CCC desires, reps will appoint three zone representatives
to sit on zone committee. CCC will reimburse zone reps for air fare or mileage only. The zone reps will be expected to
attend 3 out of 4 zone meetings or the CCC chairperson has the
option to appoint a replacement representative.
E. California Youth Team
The California youth team advisory committee shall officially govern the California State youth team.
1. The California youth team advisory committee (CYTAC) shall consist of three members, one of which must be a CCC representative.
a. Committee chairperson
b. Northern representative
c. Southern representative
2. The committee chairperson shall appoint the other two committee advisors.
3. The CCC representative member of the CYTAC will present a report at each CCC meeting. The report shall include such topics as: current funds, eligibility rules, fund raisers, etc.
4. The CYTAC purpose is to guide the youth, explain and clarify rules and generally act as advocate for the youth.
5. The CYTAC shall organize regular meetings during each year as needed to efficiently perform youth team business.
6. YOUTH TEAM SIGN UPS WILL BEGIN IN SEPTEMBER
7. The youth shall be responsible for making decisions concerning their team, i.e. number of teams to go to the APHA World Show, team eligibility rules, team names, colors, fund raisers, etc.
F. Voting
All clubs are entitled to one vote per representative present at meetings.
Member assessment fees from clubs must be paid by April 15 of the
current year or the club will lose all CCC privileges including but
not limited to voting and CCC show approvals.
Beginning in 2010 the following rule will apply: In order to be a
CCC approved club and for their members to be eligible for CCC
Awards, the club must hold at least one CCC approved show each year
or pay a $500 participation fee. Payment in lieu of a CCC approved
show must be made to CCC no later than November 1 of the preceeding
year.
1. No proxy votes shall be permitted.
2. All issues pertaining to awards, new functions, or restructuring of the CCC shall be presented to all clubs before representatives shall vote.
3. If two-thirds of the representatives decide that an issue is time sensitive an item can be returned to the clubs for an electronic vote. The guidelines for such votes are: 1)they must be time sensitive 2)deadlines will be set for each vote which must be made by e-mail, fax, mail, or phone. Phoned votes require a hard copy to be mailed within seven days 3)100% participation is not required but attempts will be made by secretary or chairperson to contact clubs 4)only CCC reps or club president are authorized to submit votes.
G. Horseman of the Year
Each year, if representatives deem there is a worthy person(s), a Paint Horseman of the Year shall be voted on and an appropriate award shall be given to this person(s), with story and photo published in the Directory.
If representatives deem that no candidate fits the criteria then reps may vote a "no Vote" as a legitimate vote that will be counted with all other votes.
1. Criteria for Paint Horseman of the Year
a. This award shall be bestowed on a person who has, through voluntary services, helped in the promotion of Paint Horses and Paint Horse clubs in the State of California.
b. Recommendations for Paint Horsemen of the Year shall be submitted by clubs IN THE FORM OF A WRITTEN BIO AT THE MEETING PRIOR TO THE LAST MEETING OF THE YEAR. No Nominations will be accepted after that meeting and CCC reps will vote at the last meeting of the year.
H. Assessment
To defer some of the director's expenses, a $5 assessment per membership of each club is to be made April 15th of each year.
1. Total money collected is to be divided in half: half for the workshop and half for the convention.
2. All money for the workshop or convention is to be divided by the attending California national directors equally.
3. Director must be a member of a California regional club to receive monies.
4. Beginning in 2006 directors must present their written report verbally to a regional club within 60 days of their return and a written report within 30 days must be sent to CCC treasurer before any monies will be paid. Verbal report must be verified by club president.
II. Requirements for CCC Show Approval
NOTE: These rules and approved classes cannot be changed or added to once the current year's Directory is published, nor can show dates be changed or added to without the approval of the CCC. Beginning in 2009 California clubs will be allowed eight judges per year to count toward CCC points. Youth Amateur shows do not count toward the 8 judges but do count for CCC points.
A. The following classes will be sponsored for year end awards in 2012:

Yearling Geldings
Aged Geldings
2 yr old fillies
Aged Mares
Youth Mares
Youth Geldings
Amateur Mares
Amateur Geldings
Yearling Longe Line
Western Pleasure, Jr. Horse
Western Pleasure, Sr. Horse
3 Yr Old Western Pleasure Sponsored by 7CPHC
Western Pleasure, 13 & under
Western Pleasure 14-18
Walk/Trot Western Pleasure 10 & under
Novice Youth Western Pleasure
Novice Amateur Western Pleasure Sponsored by TS Paints
Classic Amateur Western Pleasure
Masters Amateur Western Pleasure
Hunter Under Saddle, Jr. Horse
Hunter Under Saddle, Sr. Horse
3 Yr old Hunter Under Saddle Sponsored by 7CPHC
Hunter Under Saddle 13 & Under
Hunter Under Saddle 14-18
Novice Youth Hunter Under Saddle
Novice Amateur Hunter Under Saddle
Classic Amateur Hunter Under Saddle
Masters Amateur Hunter Under Saddle
Trail, Jr. Horse
Trail, Sr. Horse
Trail 13 & Under
Trail 14-18
Novice Youth Trail
Novice Amateur Trail
Classic Amateur Trail
Masters Amateur Trail Sponsored by Tom Miller
Novice Youth Hunt Seat Equitation
Hunt Seat Eq 13 & Under
Hunt Seat Eq 14-18
Novice Amateur Hunt Seat Eq.
Classic Amateur Hunt Seat Equitation
Masters Amateur Hunt Seat Equitation
Reining All Ages
Amateur Reining
Reining 18 & Under
Walk/Trot Horsemanship 10 & under
Novice Youth Horsemanship
Horsemanship 13 & Under
Horsemanship 14-18
Novice Amateur Horsemanship
Classic Amateur Horsemanship
Masters Amateur Horsemanship Sponsored by Janet Radford
Showmanship 13 & Under
Showmanship 14-18
Novice Youth Showmanship
Classic Amateur Showmanship
Masters Amateur Showmanship Sponsored by
Sue Merchant-R Destiny Ranch
Novice Amateur Showmanship
Western Riding All Ages
Novice Amateur Western Riding Sponsored by CPHA
Amateur Western Riding
Western Riding, 18 & Under
Heading All Ages Sponsored by TVPHC
Heeling All Ages
Steer Stopping All Ages
Amateur Walk/Trot Western Pl.
Amateur Walk/Trot Showmanship Sponsored by Melshaw Performance Horses
Amateur Walk/Trot Horsemanship
Amateur Walk/Trot Trail
Amateur Walk/Trot Hunter Under Saddle Sponsored by Ann Curtis
Amateur Walk/Trot Hunt Seat Eq
Hunter Under Saddle Green Horse
Trail Green Horse
Western Pleasure Green Horse
Western Riding Green Horse
Any sponsorships received after the directory goes to print will be listed on the CCC website and must be submitted before the first CCC approved show of the year. Please watch for further sponsored classes.
Classes that are privately sponsored prior to the first CCC approved show must have a minimum of 6 judges and earn a minimum of three points.
B. All California APHA-approved shows and classes will be eligible for points, provided the CCC approves them and they adhere to the committee's rules. Using the 2010 show calendar as a base, beginning in 2012, no new show events will be approved for CCC points unless there is one weekend between show events. Additionally, no new POR's will be approved in a month where there are existing POR's. A show is not considered a "new event" if a show date varies by 1-2 weeks, forward or backward, due to a change in the APHA calendar, venue availability and the date of Easter.
C. Premium lists must be mailed to all current regional club members at least two weeks prior to the show. Clubs may choose to send out postcards directing exhibitors to a website for show information.
D. Any California regional club planning to hold a show within another club's boundaries must request written permission of that club.
E. Beginning in 2007 any club may request one youth/amateur show to be held at any 4 judge or less, non-combined show on the same week-end
as their show. Any club holding a 2 day show can also hold a youth/amateur show on the same weekend.
F. Beginning in 2011 all shows will be assessed $1.00 per entry per judge on all approved classes or a minimum of $50 per show to cover award costs.
G. Beginning in 2004 all CCC approved shows will pay $1.00 per horse/per judge to the CCC to offset administrative costs.
H. Assessment monies are to be sent to the current CCC treasurer within 30 days of the show. The official CCC payment information form must accompany the assessment check. Failure to provide the form with correct information will result in a delay of processing the fees and could incur late penalties. State points will not be posted until the correct fees are paid. The form can be downloaded from the website or by contacting the CCC Treasurer.
The CCC treasurer is:
BOB LENTZ
14901 E. Jahant Rd
Acampo, CA 95220
209-369-7326
lentz@softcom.net

I. Completed show results must be mailed (postmarked) to the point's keeper 15 days after the completion of the show. Submission of results by individual clubs will be in a format consistent with point keeper requirements.( APHA Compatible Disk) Clubs will be charged an hourly fee for error repairs, show building and scoring if APHA compatible disk is not submitted as stated in point keeper contract.
The CCC points keeper is: 8 Oaks Show Services gladys@8oaksshowservices.com


J. Penalties
1. These rules will be strictly enforced for show approval. Shows can be fined at CCC discretion.
2. A fine of $100 will be assessed any and all clubs that does not forward results on time. Pointskeeper will notify show secretary, club president and CCC treasurer when results have not been received on time.
3. Shows will be fined by the CCC in the amount of 10% of unpaid balances of show assessment fees.
5. Points will not be posted until all monies and fees are paid.
K. All APHA rules are to be observed at all CCC-approved shows.

III. Exhibitor Requirements
(Open, Amateur and Youth)
A. Only California regional club members are eligible to accumulate points toward CCC year-end awards. Owner of the horse must be a member. Club must be in good standing with CCC for points to count. (See new club rules Section I #F)
B. Points are not accumulated until membership club dues are paid for the current year (points are not retroactive).
C. Only one member of a partnership horse need be a member of a regional club for that horse to be eligible. Ranch-owned horses are eligible if ranch owner is a member.
D. A club secretary or representative will notify by certified mail any exhibitor or owner who has an uncleared or outstanding debt to that club. The exhibitor will be allowed 10 days to clear such debts. After 10 days any points earned by the exhibitor or any horses shown by said exhibitor at that show or any show afterward will not be allowed. At such time as the debt is cleared, points will again be accumulated but none will be retroactive.

IV. Additional Amateur Exhibitor Requirements
A. Amateur must have current APHA amateur card or current APHA novice amateur card.
B. Amateur's horse must be owned by him/her or the amateur's immediate family, according to the applicable current-year APHA rule to receive points.
C. To be eligible for year-end class award, the horse/rider combination must earn points under a minimum of 7 judges and earn at least 20 points.

V. Additional Youth Exhibitor Requirements
A. Youth's horse must be owned by the youth or the youth's immediate family, according to the applicable current-year APHA rule to receive points. (Leadline exempt from this rule.)

B. Youth points will be tallied on the basis of one horse /one rider. (Leadline exempt from this rule.)
C. The same horse may be declared by more than one youth as long as APHA rules governing youth participation are adhered to (e.g., the same horse may not be ridden in two youth Western Pleasure classes) (APHA).
D. Youth's age is determined by the age he/she is on January 1 (APHA).
E. Youth may not ride or exhibit a stallion in any youth class (APHA).

VI. Points Tabulation & Class Awards
A. All classes approved by the CCC for year-end awards shall be awarded points according to the chart at the end of this guide.
B. The year-end awards for each class shall be determined by combining the points earned under the best 25 judges in that particular class.
C. The points system is based on the fact that horses or youths are competing only against the horses or youths their own age for an award given to their age group (e.g., Junior and Senior, 13 & under, and 14-18). Before state points can be tabulated in a combined class, horses or youth shall be separated into their appropriate age levels before points can be awards.
(Example #1: Junior Reining has one entry, Senior Reining has two entries and it is agreed by all concerned to combine the classes. The Junior horse can receive only one state point in this combined class.)
(Example #2: 13 & Under Western Pleasure has two entries, 14-18 Western Pleasure has one entry. It is agreed by all concerned to combine the classes. The 14-18 rider wins the combined class. This youth can earn only one state point.)
D. Classes that are awarded on an all-age basis, but split on the premium list or are split at a show, shall have points awarded according to the points chart, with the number of horses competing in the their respective age groups.
E. In the all-age classes and the youth 18 & under classes, points are calculated on an all-age basis, and the total number of halter or performance points are added to the particular horse's or youth's score.
F. Grand champion and reserve grand champion will not be awarded extra points, as they are competing for awards in their age level only.
G. In the event of a tie between two or more horses for a high-point or class award at the end of the horse show season, the horse with the least amount of judges shall be declared the winner. If there is still a tie it will be broken by head to head competition.
H. Points will be tabulated on a total of 25 best judges. Horse/amateur/youth must earn points under 7 judges and have at least 20 points in that particular class to be eligible for a year-end class award.
I. Any class award which is to be sponsored for a year-end award must
be submitted to the CCC by the November CCC meeting and paid by Dec.
10 preceding the year that the award is designated for.
J. In any dispute arising between seller and buyer of a horse receiving
a CCC year-end award, the rights to that award will be settled strictly by the respective parties involved and will not involve the CCC.
K. In the event that a recognized APHA class is not sponsored for a year-end award then those individuals who would have received these awards will be listed in the Directory as Champion and Reserve Champion in their respective classes. (Minimum points and requirements will be same as other CCC sponsored classes.) These individuals will have the option to purchase the corresponding Champion award if they so desire. Cost will be determined by current charges for other state awards and are to be paid for in advance.

 

VII. High-Point Awards
A. Points for these awards will be tabulated as in the regular awards program. Show and exhibitor eligibility and all other rules shall be the same as in regular awards rules.
B. The CCC will give a High-Point Horse award and Reserve High-Point Horse award.
1. The High-Point Horse must exhibit in a minimum of three performance classes and must earn a minimum of 10 points in each class for this award.
2. The High-Point Horse must exhibit in a minimum of three performance classes at each show for that show to be eligible for points toward this award.
3. Points will be tabulated on the best 25 judges. All APHA open classes will count toward this award. No youth or amateur/owner classes will count.
4. Halter points will count toward this award but are not mandatory.
C. The CCC will give an award for the High-Point Amateur/ Owner and the Reserve High-Point Amateur/Owner.
1. The High-Point Amateur/Owner must exhibit in a minimum of three performance classes and must earn a minimum of 10 points in each class for this award.
2. The High-Point Amateur/Owner must exhibit in a minimum of three performance classes at each show for that show to be eligible for points toward this award.
3. Points will be tabulated on the best 25 judges. All APHA amateur/owner classes will count toward this award. No youth or open classes will count.
4. Halter points will count toward this award but are not mandatory.
5. This award is based on one horse/one rider (APHA).
D. The CCC will give an award for High-Point Youth 13 & Under and Reserve High-Point 13 & Under, and for High-Point Youth 14-18 and Reserve High-Point Youth 14-18 and for High-Point Walk/Trot and Reserve High-Point Walk/Trot. Beginning in 2008 the Walk/Trot High Point will be 5-9 the same as APHA. Any youth entering a lope class will not be eligible to enter the walk/trot classes at that show.
1. The High-Point Youth in each division must exhibit in a minimum of three performance classes and must earn a minimum of 10 points in each class.
2. The High-Point Youth in each division must exhibit in a minimum of three performance classes at each show for that show to be eligible for points toward this award.
3. Points will be tabulated on the best 25 judges. All APHA youth classes will count toward this award.(exception: only walk/trot classes will count towards walk/trot high point) No amateur/owner or open classes will count.
4. Halter points will count toward this award but are not mandatory.(exception: halter will not count towards walk/trot high point)
5. This award is based on one horse/one rider (APHA).
E. The CCC will give an award for the High-Point Novice Amateur and the Reserve High-Point Novice Amateur.
1. The High-Point Novice Amateur must exhibit in a minimum of
three performance classes and must earn a minimum of 10 points in each class for this award.
2. The High-Point Novice Amateur must exhibit in a minimum of three performance classes at each show for that show to be eligible for points toward this award.
3. Points will be tabulated on the best 25 judges. All APHA Novice Amateur classes will count toward this award. No amateur/owner or open classes will count.
4. Halter points will count toward this award but are not mandatory.
5. This award is based on one horse/one rider (APHA).

VIII. Memorial and Special Awards

A. Any club or individual that wishes to establish a memorial or
Perpetual award must first submit the request in writing to CCC.
The written request should indicate the name with a short bio of the person or animal for whom the award is named. The request should also indicate what type of award would be given (e.g. bronze, statue, plaque, etc)

If approved by the committee, the club or individual must agree to reimburse CCC each year for the cost of the plaque which is given to the previous year's winner. If the committee believes the award is in need of repair or replacement, the club or individual will be responsible for such costs or the committee can decide to retire the award permanently.

The club or individual establishing the award will need to supply the committee with the exact requirements to determine the winner of the award. Such requirements should not be in conflict with existing points keeping rules and should be approved by the current point's keeper.

If approved the award would go into effect the following year and all requirements and notices will be published in the directory.
B. CCC is not responsible for awards picked up by any person other than
the winning exhibitor. Any dispute arising regarding awards earned by
a horse which has been sold is to be worked out between the buyer and
seller. Beginning in 2012, Awards must be picked up by recipient or their designated representative by the end of the awards banquet or the award will be forfeited to CCC.



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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